Administrative Assistant (NOC 1241)

Administrative Assistants perform a wide range of administrative and office support activities for the managers and supervisors to facilitate the efficient operation of the organization.


In general, virtual duties would be to assist with:

  • Social media, creating content calendar, marketing
  • Bookkeeping
  • Prepare, type, edit and proofread any office correspondence, presentations, publications, precedents and reports
  • Maintain electronic filing system
  • Set up office procedures and required software/hardware
  • Create, update and maintain administrative policies and procedures manual
  • Update and maintain Health and Safety manual
  • Prepare agendas and record Minutes of meetings
  • Manage action items from meetings
  • Compile data, statistics, and other information

Key Competencies / Aspects

  • Willingness to train in a variety of areas
  • Organization and planning skills
  • Work and time management and prioritizing skills
  • Active listening skills
  • Verbal and written communication skills
  • Reading comprehension
  • Problem solving ability
  • Attention to detail
  • Good initiative
  • Numerical and literacy skills
  • Service orientation
  • Critical thinking
  • Accuracy
  • Flexibility
  • Reliability
  • Ability to work in a fast-paced environment
  • Teamwork

Education and Experience

  • Grade 12 Diploma
  • Knowledge of administrative and clerical procedures
  • Knowledge of computers and relevant software including MS Office and social media platforms
  • Internet skills including use of e-mails, group messaging and information gathering
  • Knowledge of customer service principles and practices

Additional Requirements

  • Must not have allergies to animals due to working environment
  • Must be able to pass spontaneous drug/alcohol testing if required
  • Must adhere to company Vision, Mission and Core Values
  • Must adhere to company Health & Safety Plan
  • No smokers please due to working environment and on-site safety concerns
  • First Aid training would be an asset
  • WHIMIS training would be an asset

This position will be seasonal to start (April to September); however, we will be seeking a long-term team member.  If the successful candidate is interested in further opportunity (post Covid-19 restrictions) there is a possibility of Skid Steer Operation, CNC Router, and hands-on installation training, as well as further Health and Safety training.

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